What: Toronto Free-Net, annual general meeting. When: Wednesday, 16/Nov/2016, 19:35 - 21:45. Where: Room 302, Metro Hall, 55 John St. Minute taker: Boyd with assist from Iain. Status: approved on November 15, 2017. Attendance: 7 directors: aa005 Colin McGregor cq585 Lee MacNeill (president) cx555 Boyd Ramsay (secretary) dl927 Mike Kaulbach dn097 Iain Calder (chair for this meeting) dn922 Mike Dohme do645 Adam Holland 13 other TFN members: cq495 Howard Lastman dk377 Warren Miller dm561 Mike Stein dn919 Sheryl Eiler do007 Larry Sadler (chief returning officer) do098 Jon Alexander do155 Bill Brown do638 Bruce MacLean do770 Thomas Hasan do848 Leandro Koscianski do849 Anastasia Ionas ivanfrey Ivan Frey pg Patrick Groulx 1 member of the public: - Stephanie Miller Minutes: * Moved, That we adopt the proposed agenda. M/S: Larry/Warren Aye: 17 Nay: 0 Motion carried. * Whereas, Notice of this AGM was emailed to TFN's members only 34 hours before the AGM; and Whereas, The date and location of this AGM has been accessible on TFN's website since August 2016, first in the minutes of the board of directors, later added to the list of upcoming events and, two weeks before the AGM, added to the front page; Resolved, That the bylaw requirement of 2 weeks' notice be waived for this AGM. M/S: Patrick/Larry Aye: 19 Nay: 0 Motion carried. * Moved, That we approve the minutes of the 2015 AGM. M/S: Boyd/Larry Aye: 20 Nay: 0 Motion carried. * Resolved, That henceforth oral reports at AGMs be recorded, perhaps as an audio recording, so that they can be available when needed. M/S: Anastasia/Warren Aye: 10 Nay: 3 Motion carried. * Moved, That we add to TFN's home page, and on third party recruitment websites, the vacancy for the treasurer's position, and any other vacant officer positions. M/S: Thomas/MikeK Aye: 7 Nay: 8 Motion failed. * Moved, That we appoint a recruitment and outreach committee, which shall initially consist of: * do849 Anastasia Ionas * dn919 Sheryl Eiler * do848 Leandro Koscianski with power to add. M/S: Anastasia/Jon Aye: 17 Nay: 0 Motion carried. * Received oral reports from the president and secretary (treasurer's position is vacant). * Moved, That the officers' oral reports be accepted. M/S: Larry/Warren Aye: 17 Nay: 0 Motion carried. * Moved, That we appoint Larry Sadler as chief returning officer for this meeting. M/S: Iain/Lee Aye: 17 Nay: 0 Motion carried. * Nominations to the board of directors: The cro reported that one 2-year position and three 3-year positions were available. There were no nominees prior to the meeting. The following four people were nominated at the meeting: * dl927 Mike Kaulbach nominated himself for 2-year term. Amended before closing of nominations to 3-year term. * do849 Anastasia Ionas nominated herself for 2-year term. * dn097 Iain Calder nominated by Boyd for 3-year term. Accepted. * dk377 Warren Miller nominated himself for 3-year term. * Moved, That nominations be closed. M/S: Patrick/Bruce Motion carried. * All nominees introduced themselves. * Moved, To acclaim the slate. M/S: Lee/Ivan Motion carried. * Moved, That the Assembly defer to the board of directors the appointment of an auditor for the current fiscal year. M/S: Larry/Adam Aye: 19 Nay: 0 Motion carried. * Moved, That we thank the volunteer staff for their dedication and hard work, which keeps Toronto Free-Net running. M/S: Iain/Thomas Aye: 20 Nay: 0 Motion carried. * Motion to adjourn. M/S: Adam/Jon Aye: 19 Nay: 0 Motion carried. Boyd Ramsay Secretary